Onedrive – Iscte-Informática

Can’t share OneDrive files

PT

Scope: Iscte-IUL Community

If you can’t share files from OneDrive, it could be because:

- You’ve reached your sharing limits;
- You need to validate your account;
- The item is in your Personal Vault;
- OneDrive is not running;
- Your organisation has disabled or restricted the programme.

Shall I save files in OneDrive or SharePoint?

PT

Scope: Iscte-IUL Community

Action:

- If you’re working on a file in isolation, save it to OneDrive. Your OneDrive files are private unless you share them with others, which is particularly useful if you haven’t created a team yet.
- If you’re already working in a team – in Microsoft Teams, SharePoint, or Outlook – you should save your files where your team works, because OneDrive for work or school also connects you to all your shared libraries.

How do I share Onedrive files from my Personal Vault?

PT

Scope: Iscte-IUL community

Action:

- As the items in your Personal Vault are private, they cannot be shared.
- If you want to share an item stored in your Personal Vault, you’ll have to transfer it to a folder outside your Personal Vault and share it from there.

How do I share if Onedrive isn’t installed or running?

EN

Scope: Iscte-IUL Community

Action: If the OneDrive desktop application is installed on your computer, you should see the “Share” option when you click on a file or folder in Explorer.

- If OneDrive is not running or the desktop application is not installed, you will not be able to share from File Explorer or the Finder.
- You can continue to share OneDrive files and folders from onedrive.com.
- If you don’t see the OneDrive icons in your taskbar or notification area, start OneDrive.

What is the difference between OneDrive and SharePoint?

PT

Scope: Iscte-IUl Community

The similarities between the programs

Sharepoint and OneDrive have similar cloud storage functions.
Both offer enterprise-level protection and comply with the main data protection legislation.

The main differences

Sharepoint is a system for collaborative storage, focused on the needs of teams. OneDrive is a personal storage system, i.e. not collaborative.
Sharepoint is a platform designed specifically to promote collaborative work in an online environment. It is a business environment in which employees share folders and files, including editing files simultaneously.
Sharepoint’s usability is much broader than that of OneDrive, as it can be adapted to function as an intranet. It can also be integrated with Teams.