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Target Audience: Iscte‑IUL community
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How do I do this in Outlook?
No, if you use OneDrive/SharePoint.
How do I do this in Outlook?
Use locations with permissions and, if necessary, password protection.
How to do this in Outlook?
If sending by email
Or protect the file in Word/Excel itself
Whenever the document is already in an official repository.
How do you do this in Outlook?
Yes, to keep your inbox light.
How do I do this in Outlook?
To remove only the attachment
To archive or delete the email
Metadata helps with searching in SharePoint.
How do you do this in Outlook?
After saving in SharePoint
Use SharePoint or Microsoft Teams.
How do I do this in Outlook?
OneDrive is recommended.
How do I do this in Outlook?
Because email is not a storage location. Saving attachments elsewhere reduces the size of your mailbox and improves security.
How do I do this in Outlook?
To save attachments outside of email
Priority Inbox
Sweep
MailTips
They allow you to send messages at appropriate times and manage messages to be reviewed.
How do I do this in Outlook?
Save files outside of email to avoid clutter and loss of information.
How to do this in Outlook?
OneDrive/SharePoint
Filesender
No. It should only contain pending emails.
How to do this in Outlook?
No. They must be separate to protect data and avoid errors.
How do I do this in Outlook?
Keeping notifications to a minimum improves concentration.
How to do this in Outlook?
Use Advanced Search and operators.
How to do it in Outlook?
Regular cleaning helps keep Outlook fast and organized.
How to do it in Outlook?