Microsoft Teams – Collaboration Beyond Meetings

2026-Jan-Wed by Henrique Borges

Category: Teams

Fast communication, secure file sharing, and document co-authoring, promoting an efficient and inclusive environment.

How does it work?

- Collaboration is organized through teams.
- Each team is managed by owners, who are responsible for configuration and management, while members participate in conversations and activities.
- Within teams, there are channels, which are dedicated spaces for collaboration.
- This structure ensures fast communication, secure file sharing, and document co-authoring/reviewing, promoting an efficient and inclusive environment.

Roles in Teams

- Owners: Manage the team (add/remove members, set settings).
- Members: Participate in conversations, meetings, and collaborate on files.

Types of Teams

- Public: Any Iscte’s Employee can join.
- Private: Only invited members have access.

Channels

- Standard: Visible to all team members.
- Private: Only for specific members within the team.
- Shared: Allow collaboration with people outside the team or organization.

Key Features

- Conversations, files, and notes are visible only to team members.
- Tabs at the top of the channel link to favorite files, apps, and services.
- Teams can be dynamic (projects) or ongoing (services/schools/departments).

Files

Upload and share files stored in your OneDrive, channels, and chats, or on your device. Send the file itself or a link to it.

Attach a file in a channel

1. Select the channel where you want to attach files.
2. In the channel, in a message box, select “Actions and apps“. Select how you want to attach the file:
  - - Recent: Attach one of the five most recently used files.
    - From your device: Choose a file that was created on the device you are currently using.
    - Attach a file in the cloud: Attach a file from OneDrive or SharePoint.
    - Browse teams and channels: Choose a file stored in a channel.
    - Upload from this device: Upload files from your device.
3. Select a file.
4. Add an optional message and @mention someone in your post.
5. Select “Send“.

Upload one or more files to the “Files” tab

All channels have a “Files” tab.

1. Select the channel where you want to upload the file.
2. Select the “Files” tab.
3. Select “Upload” > “Files, Folder, or Template“.
4. Choose the file(s).

Share a file from OneDrive

1. Select OneDrive in Teams.
2. Go to “My Files“.
3. Hover over the file you want to share and select “Share“.
4. Do one of the following:
  - - Select “Copy link” to get a link you can paste into a chat or email.
    - Select “Share settings” to specify the people and their permissions for accessing the file.Or
    - Add a name, group, or email address.
    - Select a permission such as “Can edit“, “Can review“, “Can view” ou “Cannot download“.
    - Add a message (optional).
5. Select “Apply“.
6. Select “Send“.

Share a file in a channel or chat

1. Select a channel or chat message.
2. n the compose box, select “Actions and apps” > “Attach file“.
3. Select a file and add an optional message.
4. Select “Send“.

Add Apps to Teams

Think about the tools, files, and dashboards you already use. Many of them can be added directly to Teams.

Add relevant files and apps to tabs in any chat or channel.
You can also add apps to meetings to help you collaborate better with participants.

1. Select “Add a tab” at the top of a chat, channel, or calendar event.
2. Select or search for an app to add.

Insert app content into Teams messages

1. Select “Actions and apps” on the right side of the message composition box.
2. Select an app from the suggestions, search for an app in the “Search” box, or select “Get more apps” to browse the full app library.
3. Follow the instructions to add the app.
4. Once added, the app icon appears next to the message formatting options.
5. To insert app content into a message, select the app icon and follow the instructions for that specific app.

Interact with bots
Bots can contribute to channel and group conversations, such as providing important updates or helping a team organize their work.