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Sharepoint

Atualizado/Updated: 2026-03-24

PT

SharePoint is a collaboration service designed for teams and organizational units, allowing for:

    • Centralized document management;
    • Creation of shared libraries;
    • Permission control by group;
    • Workflow automation;
    • Internal communication pages and portals.

While OneDrive is a personal storage space, SharePoint is built for collective work, ensuring content belongs to the team and not to an individual.

1. How to Access SharePoint?

1.1. Access Through the Microsoft 365 Portal

  1. Access the Portal Microsoft 365.

  2. Sign in with your Iscte account credentials (e.g., xxnes@iscte-iul.pt and password).
  3. At the topo of the page, click the app launcher .
  4. Select Sharepoint.

If you cannot find the SharePoint icon

If the app tile does not appear:

    • Open the Subscriptions page in Microsoft 365.
    • Check if SharePoint is included in your subscription.
    • If it is listed but you still cannot access it, contact iAjuda iAjuda by sending a screenshot of the subscriptions page (New Incident → Applications → SharePoint → Difficulties, errors, or failures in SharePoint).

1.2. Direct Access via SharePoint Site URL

If you have a direct link to a SharePoint site:

    • Paste the URL into your browser (e.g., https://yourorganizationname.sharepoint.com/sites/project-x).
    • You will be redirected to the Microsoft 365 sign‑in page.
    • Log in with your Iscte credentials (e.g., xxnes@iscte-iul.pt and password).

2. Key Features

Document Libraries

    • Structured storage of team files
    • Granular control over access, reading, and editing
    • Automatic document versioning
    • Real-time co-authoring with Office Online

Simplified Lists and Databases

Ideal for:

    • Task tracking
    • Inventory
    • Order management
    • Custom forms

Team Sites and Communication Sites

    • Internal sites for departments, workgroups, or projects
    • Pages with news, documents, links, lists, and dashboards
    • Different templates for specific needs

Automation with Power Automate

Allows you to configure flows such as:

    • Document approval
    • Automatic notifications
    • Integration with Teams, Outlook, and Forms

Integration with Teams

Each team in Teams can have:

    • An associated SharePoint library
    • Automatically synced folders
    • The ability to manage permissions directly from Teams

3. When to Use SharePoint vs. OneDrive vs. Teams?

SCENARIO BEST TOOL EXPLANATION
Personal file storage OneDrive Private workspace for individual files
Ongoing team collaboration Teams + SharePoint Team channels integrate with SharePoint for file storage
Departmental or institutional portals SharePoint Best for structured communication, document libraries, and governance
File sharing with controlled permissions SharePoint Granular access control for users and groups

4. Best Practices

    • Establish Structure Early: build your site with clear navigation, document libraries, and logical folder organization.
    • Use Microsoft 365 Groups: group‑based permissions are easier to manage and more secure.
    • Keep Documents Inside Libraries: ensures versioning, metadata, searchability, and compliance.
    • Define Site Owners: assign responsible users to maintain governance, structure, and access policies.
    • Use OneDrive Sync for Offline Work: since there is no standalone SharePoint desktop client, offline work is done through the OneDrive sync client.

5. User Support

6. FAQ