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Teams

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Service site

Interact instantly: Send messages to a team member or the entire team, make a call, or share a screen for immediate feedback.

Chat anywhere: Record voice messages anywhere and respond to an instant chat from your mobile device.

Stay focused on the team: Organize your conversations, files, and apps in one place to keep your team in tune.

Reduce unnecessary email sending: Move email conversations to quick chats. Share photos and documents with a person or team.

 

    • Teams has an instant messaging platform with features like instant chat, emojis, GIFS, formatted text editing, topic conversations, and file sharing.
    • Chat chat is at the heart of everything you do in Teams. From one-on-one conversations with just one other person to group and channel conversations, you can always count on chat. More
    • Type clear messages when using titles, list tags, links, and quotation marks. Format text by applying highlighting, italics, and more. More
    • Promote collaboration with team members around the world and make sure everyone’s opinion is considered with inline message translation. More
    • Mark messages as important to get your team’s attention or continuously send urgent notifications every two to 20 minutes. More

 

  • Record meetings by applying Teams video conferences for future reference and to share with attendees.
  • Talk to participants before, during, and after a web conference.
  • Turn on subtitles during a video conference for additional clarity while following in real time.
  • Choose a background, upload your own, or blur your background to minimize distractions during video conferencing.
  • Use the “Raise your hand” button to speak or ask questions during a video conference without interrupting.
  • View and download the list of attendees from any meeting for reference and so that you can follow up after the meeting.
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To schedule a meeting in the calendar, follow these steps:

      1. Select Calendar in the Teams sidebar.
      2. Select the button in the top right corner “New meeting”.
      3. Add the meeting details and participants.
      4. Select Send.

If you need to schedule a meeting using a shared account, follow the steps described in the tab below: “Schedule a Teams meeting in Outlook”.

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To schedule a Teams meeting in the Outlook application:

      1. Open Outlook for desktop or web version.
      2. Select Calendar.
        Note: If you need to schedule an event from a shared account, you must deselect the personal calendar and select the shared calendar, which will appear in the My calendars section (e.g. Calendar – Shared account name).
      3. Select New event.
      4. Next to Title, activate the button to turn it into a Teams meeting.
      5. In the Calendar drop-down menu, select the account with which you want to schedule the Teams meeting.
      6. Add the meeting details and invite the participants.
      7. Select Send.

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At the top of your scheduling form, select Scheduling Assistant to find a meeting time that works for everyone.

In Scheduling Assistant, you can view other attendees’ time zones, schedules, and availability during different timeslots. The Scheduling Assistant grid will show each attendee’s schedule.

      • Shaded areas show when attendees are busy or have tentative meetings.

      • Unshaded areas show when attendees are free. 

After you fill out the details, select Send to close the scheduling form and invite attendees to the meeting.